Abstract:
This thesis describes developing and implementing a comprehensive web-based hostel
management system designed specifically for Kigali Independent University. The system
optimizes critical hostel operations, including room allocation, booking, lodging, complaint
management, and user feedback collection. A key feature is integrating a Radio Frequency
Identification attendance system, which tracks student movements in and out of the hostel.
This RFID-based solution enhances security by providing real-time monitoring and accurate
student attendance records, reducing the potential for manual errors and unauthorized access.
The Hostel Management System was designed to streamline and improve the overall
management and operations of the university's hostel facilities, contributing to a more
efficient and secure student living environment.
The HMS was developed using modern web technologies, including responsive design,
intuitive user interfaces created with HTML, CSS, JavaScript, and PHP, and the robust
MySQL database to ensure efficient data management and storage. The user-friendly
interface enables seamless interaction between administrators and students, simplifying the
management of a wide range of hostel-related activities, such as room reservations,
maintenance requests, and incident reporting. The RFID attendance system is fully integrated
with the main HMS, ensuring that movement data is automatically logged and easily accessed
for administrative purposes, improving overall operational efficiency and providing valuable
insights into student activity patterns within the hostel.
Rigorous testing was conducted to ensure the Hostel Management System's functionality,
reliability, and user experience. The results revealed that the HMS significantly enhances
hostel management efficiency, reduces administrative workload, and improves security. The
RFID attendance tracking feature is handy for monitoring student movement, ensuring order
and security. The testing process involved various scenarios and user interactions to guarantee
a seamless and user-friendly experience.
The Hostel Management System at Kigali Independent University showcases the potential of
web-based solutions for improving hostel management efficiency and user experience in
resource-constrained settings.
